Effective Date: May 11, 2026
At Leaside Volleyball Club, we are committed to protecting the privacy and personal information of our athletes, families, coaches, staff, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect personal information through our programs, registration systems, and website.
Information We Collect
We may collect personal information including:
- Athlete and parent/guardian names
- Email addresses and phone numbers
- Mailing addresses
- Birthdates and age information
- Emergency contact information
- Medical or allergy information relevant to participation
- Payment and billing information
- Program participation history
- Photos and videos captured during programs or events
- Website usage information through cookies or analytics tools
How We Use Information
We use collected information to:
- Process registrations and payments
- Communicate program updates, schedules, and club information
- Provide safe participation in programs and events
- Manage teams, leagues, camps, clinics, and tournaments
- Respond to inquiries and support requests
- Improve our website and services
- Share organizational news, events, and opportunities
Third-Party Services
Leaside Volleyball Club may use trusted third-party platforms and service providers to support program operations, communications, registrations, website analytics, scheduling, and payment processing.
These services may include:
- Google Analytics for website traffic and usage analytics
- Mailchimp for email communications and newsletters
- TeamSnap for team management, scheduling, and communication
- IntelliStack for registration and program management services
- Google Workspace for registration and program management services
These providers may collect, process, or securely store personal information as required to perform their services on our behalf.
Leaside Volleyball Club only works with service providers that are expected to maintain reasonable privacy and security standards. Users are encouraged to review the privacy policies of these third-party platforms directly for additional information regarding their practices.
Payment Information
Online payments may be processed through secure third-party payment providers. Leaside Volleyball Club does not store full credit card information on its servers.
Photography & Media
Photos and videos may be captured during programs, clinics, camps, tournaments, or events for educational, promotional, website, and social media purposes.
Parents or guardians who do not wish for their athlete’s image to be used may contact us in writing.
Information Sharing
Leaside Volleyball Club does not sell personal information.
Information may be shared only when necessary with:
- Coaches and program staff
- Governing sport organizations
- Medical personnel in emergency situations
- Trusted third-party service providers supporting registrations, communications, scheduling, or payments
Data Security
We take reasonable administrative and technical measures to safeguard personal information against unauthorized access, misuse, disclosure, or loss.
While no online system can guarantee absolute security, we strive to use reputable and secure platforms for all registrations, communications, and payments.
Cookies & Website Analytics
Our website may use cookies, analytics tools, and similar technologies to improve website functionality and understand how visitors interact with our website.
We may use services such as Google Analytics to collect non-identifiable website usage information, including pages visited, time spent on the site, and general geographic region.
Visitors may choose to disable cookies through their browser settings.
Access & Corrections
Parents/guardians may request access to or correction of personal information by contacting us directly.
Compliance
Leaside Volleyball Club aims to handle personal information in accordance with applicable Canadian privacy legislation, including Personal Information Protection and Electronic Documents Act (PIPEDA).
Contact Us
If you have questions regarding this Privacy Policy or the handling of personal information, please contact:
Leaside Volleyball Club
registration@leasidevolleyball.com